Tips for Editing and Proofreading Your Resume

Tips for Editing and Proofreading Your ResumeTips for Editing and Proofreading Your ResumeBefore you send or upload a resume to apply for a job, its important to proofread it so its perfect. Your resume and its accompanying cover letter both represent the professionalism that you would bring to the position youre applying for. Thus, even simple mistakes like a typo or grammatical error can cost you a job interview. How to Proofread Effectively There are a few effective strategies you can use while proofreading. Your first step should be to read your resume slowly from the beginning to check for spelling and grammatical errors. Then, run spell check on your computer and repeat this step (note that spell check is not always 100% accurate and wont identify words like homonyms which are spelled correctly but misused in your text (such as there / there / theyre). Finally, read the resume backwards, sentence by sentence. This is a very useful proofreading technique since it forces you to slow down and pay close attention to each phrase and sentence. Resume Proofreading Checklist Review this list of common resume mistakes to make sure that your resume is well-written and error free. Spelling Mistakes Dont use words with which you arent familiar.Use a dictionary as you write.Perform a spell check on your finished resume.Carefully read every word in your resume. If you write from instead of form, your spell check will be unable to detect your mistake.Have a friend or two proofread your resume for you. Punctuation Mistakes Check for periods at the end of all full sentences.If you are an older job applicant who learned to type on a typewriter, make sure that there is only a single space (not two spaces) between the period ending a sentence and the new sentence.Be consistent in your use of punctuation.Always put periods and commas within quotation marks (i.e., Won awards including the John H. Malcom Memorial Service Award.).Avoid using exclamation points.Tr y to avoid using comma splices (where two complete sentences are connected with a comma). Grammatical Mistakes Do not switch tenses within thesections of your resume- be sure they are consistent for each job you list. Theduties you perform in your current jobshould be in present tense (i.e., write reports), but the ones you may have performed at all previous jobs should be presented in the past tense (i.e., wrote reports).Capitalize all proper nouns.When expressing numbers, write out all numbers between one and nine (i.e., one, five, seven), but use numerals for all numbers 10 and above (i.e., 10, 25, 108). If you begin a sentence with a numeral, spell out that numeral (i.e., Eleven service awards won while employed.).Make sure your date formats are consistent (i.e., 11/22/17 or November 22, 2017, or 11.22.17. Choose one and stick with it.). Check for Word Usage Be on the lookout for the following easily confused wordsaccept(to receive)except(to exclude)all right(correct)al right(this is not a word)affect(a verb to bring about change)effect(a noun result)personal(private)personnel(staff members)role(a character assigned or a function)roll(to revolve).Useaction words(i.e., wrote reports, increased revenues, directed staff). Check Dates, Contact Information, Abbreviations, and Spacing Checkdates of all prior employment.Check your address and phone number - are they still current and correct?Check the number of spaces separating your categories are they consistent?Check abbreviation of state names. All state abbreviations are two letters - no periods. For example, New York is abbreviated NY, California is CA, and Florida is FL. Look up other state abbreviations. Resume Design Is Important Dont overcrowd your resume allow for plenty of white space.Keep the number of fonts you use to a minimum two at the most.Use a conservative font that is easy to read, like Times New Roman or Verdana. Do not justify the lines of type on your resume. Allow the rig ht side of the page to rag.Do not overuse capitalization, italics, underlines, or other emphasizing features.Make sure your name, address, phone number, and schmelzglas address appear on your resume and all correspondence, preferably at the top of the page. For a paper resume, print your resume on white or cream paper using a good-quality printer. Print on one side of the paper only. What to Omit from a Resume Omit salary history.Omit sex, age, race, marital status, or other similar personal information (unless you are writing an international CV). The smallest typo on your resume, cover letter, or other application materials can prevent you from getting a job interview, since employers may conclude that you lack attention to detail and are content to present sloppy work. These additionalproofreading tipswill help you make sure your documents are perfect.